Please note, this post is subject to funding.

Full time Fixed Term Contract with the ability for further extensions once funding is confirmed. This role is also open for secondment providing your employer is willing to enter into an agreement with the LCRCA.

About the Role

Working as the Project Support Officer for this new exciting chapter in music education across the city region is a fantastic opportunity. As the newly announced Liverpool City Region Combined Authority (LCRCA) Music Hub we are looking to recruit a motivated and committed individual who will provide project management support to ensure the smooth and effective planning, management, co-ordination and financial control of the new LCR Music Hub as appointed by Arts Council England (ACE).

This role will provide direct support to the Strategic Lead of the LCRCA Music Hub in the delivery of administration services including the planning, development, co-ordination, monitoring of financial resources and data collection for the LCRCA and ACE.

You will be responsible for ensuring appropriate communication systems exist between the Hub Lead Organisation (HLO), delivery partners and other stakeholders to enable the high quality of music education and opportunity is sustained for children and young people in the city region.

About the person

We are seeking someone who will be at the heart of this new Music Hub for the Liverpool city region and is excited to:

• Work with the Strategic Lead for the LCR Music Hub in the delivery and vision of the LCR Music Hub.
• Ensure the collection of data from partner organisations is in line with the funding requirements of Arts Council England.
• Manage the preparation of monitoring of data, processes, and policies and support the production of reports and briefing documentation including presentation materials.
• Process invoices and related financial controls procedures. Verify invoice expenditure, liaising with partners and solving inaccuracies.
• Support the management of the project budget - working closely with delivery partners and the LCRCA finance and audit functions.
• Collate monthly financial information to enable monitoring of the income and expenditure of delivery partners across the Hub footprint.
• Develop systems and procedures for asset collection, monitoring, and co-ordination of physical and intellectual assets across partner organisations in the Hub.
• Manage and organise the Strategic Lead of Music HLO diary, scheduling meetings and conferences internally and externally, booking rooms/venues/refreshments, preparation of agendas and organisation of any travel requirements.
• Take accurate minutes and follow up actions from relevant meetings
• Support the management of project risks and issues across the Music Hub by maintaining a risk register and document management system.
• Track risks, issues, scope changes, actions and decisions, escalating as appropriate.
• Where appropriate, work with the LCRCA Procurement team to procure external services.

As this is a newly created role the postholder may be required to undertake other appropriate duties as deemed necessary.

Required skills and knowledge:

• Educated to a good standard.
• Demonstrable experience of administration and coordination in a relevant sector
• Excellent communication skills, both written and verbal
• Excellent interpersonal skills, capable of developing effective working relationships with key stakeholders and a range of people.
• Excellent planning and organisational skills with a close attention to detail and ability to prioritise workload, meet deadlines, multitask, and manage time effectively.
• High level of ICT skills and experience working with databases/CRM systems and spreadsheets.
• Experience of monitoring budgets and financial administration.
• The ability to scrutinise financial transactions for their appropriateness before authorising.
• Knowledge of Financial practices
• Knowledge of the relationship between Local Authorities, Liverpool City Region Combined Authority and the Music Hub Lead Organisation
• Experience of developing and operating electronic systems to track, manage and analyse resources and data.
• The ability to work strategically as part of a team and use initiative.
• The ability to organise, prepare documents for and minute meetings
• A commitment to the LCR and an understanding of its stakeholders
• An ability to demonstrate our core values, including a commitment to Equality, Diversity, and Inclusion
• Experience of contributing to a high-performance culture

Other information:

The successful candidate will be required to undertake an enhanced DBS check.

We are keen for this role to start ideally before or by 1 September 2024.

Interviews are likely to take place on Thursday 27 and / or Friday 28 June

If you think you match the job description and our values then click on the link to apply, indicating how you meet the person specification.

About the organisation

Our vision is to create a fairer, stronger and cleaner city region. Somewhere we can all be proud of, where no one is left behind. To make our vision a reality we’re looking for people, from all walks of life, who reflect the diversity of our communities, feel connected to our vision, and who role model our three behaviours. 

We work together to make investments in areas that have a real impact on our communities, such as transport, employment, culture, digital and housing.

Our aim is to ensure that everyone benefits from the decisions we make. We want to create an environment which allows our economy to thrive for the good of everyone who lives and works in Liverpool City Region

Staff benefits

• Local Government Pension Scheme contributions between 5.5% and 12.5%
• Generous holiday entitlement of 29 days rising to 34 days after 5 years service, as well as bank holidays and the option to buy 10 additional days
• Free travel around Liverpool City Region with an All-Zone Metro card worth £1,450 per year plus All Zones Off Peak Trio ticket for your spouse or partner
• Flexible and hybrid working
• 24/7 access to Employee Assistance Programme for you and your family and Free counselling service
• Corporate discounts at council-owned gyms
• Bike to Work Scheme
• Coaching, mentoring, apprenticeships, and professional qualifications including paid membership fees and even a £1k interest free learning loan for any non-job-related learning

Equality, Diversity & Inclusion

We offer a guaranteed interview scheme for all candidates who met the essential criteria in the job description and who have declared that they: have a disability, are from a Black, Asian or Minority Ethnic background, are a member of a reservist or have close family links to a member of the Armed Forces as we are under-represented by people from these communities.

The Liverpool City Region Combined Authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.