Job Description
Post Title: Premises Officer
Pay Scale: Grade E, Points 7-11, £26,403-£28,142
Contract: Permanent – all year round
Responsible to: SBM/Headteacher

Hours: 36 hours per week
Monday to Thursday 10:30am until 6pm with ½ hour lunch break
Friday 10:30am until 5pm with ½ hour lunch break.
1 in 4 Saturdays, hours to be confirmed.
Some flexibility may be required in periods of bad weather or if there are planned activities on site.

Main Purpose: To provide a support service complementary to the teaching and learning activities in the school. In particular, to be responsible with the School Business Manager and Headteacher for the site and premises management.

To care for the school premises and site to ensure the health, safety and security of all pupils, staff, parents, governors and stakeholders, including contractors and visitors to the site. To work under the supervision of the School Business Manager to ensure workload is prioritised and efficiently completed.

Main responsibilities/ Duties
Health and Safety, Risk and Compliance
Under the direction of the School Business Manager and Headteacher, the Site Manager will be responsible for aspects of site Health and Safety, Risk and Compliance management.
Health and Safety: Oversight of all maintenance, safety and security of the premises and its contents including: -
•
Working with the Trusts health and safety representative to promote a safe environment and to identify improvements for the school’s capital building works.
•
Oversee, and where appropriate, perform routine health and safety checks relating to the premises e.g. water, fire, alarms and lighting.
•
Ensure that all cleaning and caretaking activities are carried out in a safe manner.
•
Comply with all procedures required by the Health and Safety Policy and handbook.
•
Ensure that all, school owned, cleaning equipment is in a safe working condition.
•
Ensure all appropriate risk assessments are in place for caretaking/cleaning operations.
•
Fire procedures, testing alarm on a weekly basis, co-ordinating fire inspections/alarm.
•
Ensure the safe storage of materials covered by the COSHH regulations.
Risk:
•
Audit of risk assessment of buildings, premises and grounds and for reporting any relevant issues to the Business Manager or Headteacher.
•
Work with the School Business Manager to obtain quotations in line with the school’s financial procedures for all premises related matters, always ensuring the safety of the site.
•
General maintenance of school grounds, including termly risk assessments.
Compliance:
•
Assist in monitoring the recording of statutory compliances and their completion.
•
Maintain record logs for maintenance of fire safety, asbestos, legionella and all areas of compliance in the format required by the Trust Estates Policy.
•
Work with the School Business Manager to maintain and monitor a buildings maintenance programme over a 5-year period.
•
Work with the School Business Manager, ensure the school is complaint with all site matters for the DfE and ESFA, including the DfE’s School Estate Management programme (2026).
•
Liaise with project managers and on-site contractors for all works, both project and statutory compliance related.
Security of Premises
•
Act as a keyholder carrying out security procedures for academy buildings and grounds.
•
Conduct perimeter checks to ensure that premises have not been disturbed.
•
Check and secure windows and internal doors.
•
Switch on/off appropriate alarm systems and lighting.
•
Lock/unlock gates and external entrance doors.
•
Seek to prevent trespass on academy premises and grounds.
•
Carry out recognised procedures in the event of fire, flood, breaking and entering, accident or major damage.
•
Provide access to the site in the event of emergency situations, inc. out of hours access as required.
•
Deal with enquiries from Trust colleagues, contractors and members of the public.
•
Support with operation of CCTV equipment if required, in line with Trust policies and procedures with due regard to GDPR regulations.
Lighting and Heating of Premises
•
Monitor utility usage and bills and advise on efficiencies.
•
Liaise with lighting specialists for warranty repairs.
•
Operate the heating so that the required temperatures are maintained in the academy premises and that an adequate supply of hot water is available.
Cleaning of Premises
•
Monitor cleaning /cleaning contract within the school, ensuring that the premises and furnishings are cleaned to a high standard.
•
Inspect toilets at various time of the day, particularly after breaks, to see that cisterns and flushes are in working order and to disinfect where necessary.
•
Walk around the building and play areas daily, picking up paper and litter etc. from all areas, including flowerbeds, drains and gullies.
•
Sweep excess dirt from playground and clear leaves and debris.
•
Ensure that dustbin points are clear, emptying litter bins and keeping clean and distributing bins as required for refuse and recycling collection.
Porterage
•
Take delivery of materials and other goods received by the school and store them as directed.
•
Arrange and stack furniture as required.
•
Any other porterage duties as required by the academy.
Major and Minor Repairs
•
be proactive in dealing with and reporting repairs, maintenance or emergency work required
•
responsible to report any emergencies or faults with gas, electric, water supplies to the Business Manager, Headteacher and relevant suppliers.
•
responsible for co-ordinating repairs, working with the School Business Manager to obtain best value as per Academies’ Finance Policy.
•
facilitate any minor repairs within their ability, training and health and safety constraints, for example: painting and decoration, joiner, minor repairs and improvements, plumbing, internal glazing – remedial action after break-ins, e.g. boarding up broken windows.
•
Under the supervision of the School Business Manager agree the planning of building and maintenance works during holiday times.
•
liaise with external contractors and monitor their work ensuring it is carried out punctually and to the required standard.
Staff Training and Supervision
•
Will be responsible for the monitoring of the internal cleaners/external cleaning contract.
•
May be required to give appropriate instruction, either individually or in groups, of the correct usage of materials and machinery with particular reference to safe working practices.
Grounds Maintenance
•
Is responsible for managing the Grounds Maintenance in co-ordination with the Business manager and Headteacher and for working with contractors to ensure a safe and appropriate environment
•
Will be required to ensure appropriate supplies of rock salt/grit and to clear the site of frost/snow to provide safe pedestrian/vehicular access in bad weather
•
Is to ensure that all drains, gullies and grids are kept free flowing and clean, including clearing blockages.
•
Will undertake light gardening duties, may include pruning and clearance by perimeter fencing, weeding to keep area tidy and planting of bulbs etc.
Reporting
•
Assist in all aspects of reporting in relation to Site Maintenance, Cleaning and Repairs and Maintenance.
•
Holidays to be taken in agreement with the Business Manager and in line with the needs of the school.
Lettings Management
•
Where required, ensure that the premises are properly supervised while in use by hirers, including out of school hours.
Support for Pupils
•
Establish good working relationships with staff and pupils, acting as a role model.
•
Promote inclusion and acceptance of all pupils.
Support for the academy
•
Have knowledge of and comply with the Trust and school policies and procedures. Report any concerns of breach of policy or procedure through the correct channels.
•
Be aware of and support difference to help ensure that everyone has equal access to the services of the academy and feels valued, respecting their social, cultural linguistic, religious and ethnic background.
•
Contribute to the catholic ethos of the school.
•
Contribute and support any external monitoring, evaluation or review processes as required.
•
Attend and participate in meetings as required.
•
Create and maintain a purposeful, orderly and productive working environment.
•
Recognise own strengths and areas of expertise and use these to advise and support others.
•
Participate in the academy appraisal process, undertaking personal development through training and other learning activities.
•
Act as a First Aider. (Training will be provided)
•
Act as a Fire Marshall. (Training will be provided)