Grade SCP 07-11
People's Services | Children and Young People Directorate
St Helens

Are you an organised, proactive administrator with excellent communication and coordination skills? Do you enjoy supporting services that make a real difference to children and families? If so, we would love to hear from you.

We are seeking an experienced Administration Officer on a fixed term contract to join our Early Years Service. This is a key role supporting the delivery of high-quality administrative services across Early Years programmes and initiatives, while providing direct support to the Early Years Project Manager.

About the Role

As Administration Officer, you will be responsible for managing and developing administrative systems, coordinating office processes, and supporting the effective operation of the Early Years Service.

Key responsibilities include:

• Administering funding claims for the early education entitlements.
• Managing and coordinating day-to-day administrative services.
• Providing support to the Early Years Project Manager.
• Supervising and supporting administrative team members.
• Developing and maintaining effective record management and information systems.
• Producing reports, correspondence and confidential documentation.
• Managing financial administration, including invoice processing, budget monitoring and petty cash procedures.
• Monitoring data and performance information to support service improvement.
• Liaising with internal departments, schools, childcare providers and other partners

About You

We are looking for someone who:

• Has administrative experience in a busy working environment.
• Demonstrates excellent organisational and time management skills.
• Can manage confidential information with professionalism and discretion.
• Possesses strong ICT skills, including experience of databases and Microsoft Office applications.
• Has excellent written and verbal communication skills.
• Can analyse information, produce reports and monitor performance data.
• Can build positive working relationships with a wide range of colleagues and external partners.
• Has experience of financial administration and budget monitoring processes.

What We Offer

• The opportunity to work within a supportive and dedicated Early Years team.
• A varied and rewarding role that contributes to improving outcomes for children and families.
• Access to learning and development opportunities.
• Local Government Pension Scheme and a range of employee benefits.

Additional Information

This post is not subject to DBS Disclosure and is not Politically Restricted

Making a Difference

Whatever stage of your career, working in the public sector puts you at the heart of communities. Our workforce provides services to our resident's day in and day out, making a positive impact on people’s lives. We could not do this without the dedication, professionalism and strength of our workforce. There are so many reasons to choose to work at St Helens Council including the fantastic range of employee benefits and rewards on offer. St Helens Borough Council | Jobs | Search here for your perfect career - Home Page

As a St Helens Council employee, you'll be enrolled in the Merseyside Pension Fund Pension Scheme. Use the calculator to see what your annual pension could be worth based on your salary and length of service. [Try the calculator]

Roles That Matter
Full Job Description & Person Specification Documents are included with this advert.

Employees can regularly work away from Council workspaces (including home or other locations), alongside required office-based working. The balance between remote and office-based working is determined at service level based on operational need, however, there has been a minimum specification that staff will work at least 2 days from an office-based location.

We reserve the right to close the advert early, with sufficient applications. Apply early to avoid disappointment.

St Helens Council is officially recognised as one of the region’s leading fair employers, achieving accredited status under the Liverpool City Combined Authority Fair Employment Charter. The Charter recognises the ongoing commitment to fair pay, secure work, training & progression & staff well-being whilst celebrating employers who go above and beyond for their workforce providing an inclusive and supportive environment.

Equality & Diversity

We encourage applicants from diverse backgrounds, who share our values, our commitment to inclusion, and who will help us on our journey to transform our organisation. The Council guarantees an interview to disabled applicants who demonstrate that they meet the essential criteria for the job, as detailed on the Person Specification, and will, for qualifying disabled candidates, make reasonable adjustments within selection.

All Council employees are required to abide by the ethical standards embodied by the 7 Nolan Principles.

Be scam aware: St Helens Council will never ask applicants to share payment information or charge recruitment fees when applying for vacancies. If in doubt, contact recruitment@sthelens.gov.uk

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